Thank you for your interest in the New Living Expo. For over 25 years the Expo has brought healing, enlightenment, education and wonder to the Bay Area. We are excited to be in San Rafael for our first year and to begin a new chapter in a long history of this wonderful event! The Expo draws learners, changers and explorers of alternative thinking and being. The 5-10,000 crowd is diverse, engaged, and looking for new and different products and businesses to support their beliefs and lifestyle. Be a part of this exciting event and book your space today! Call for locations 415-382-8300.
Book Booth
BOOTH FEE DOES NOT INCLUDE
Carpeting which may be brought in by you.
BOOTH FEE INCLUDES
- 10’x 8’ Booth Space (with some exceptions)
- 8’ high Pipe and Drape Back Wall
- 3’ Side Drape
- 8’ Undraped Table
- 2 Padded Chairs
- Free 500 Watts
- Free Wi-Fi
- 4 Exhibitor Badges will be provided for each booth. Additional badges Are free this year). No exchanging of badges at Exhibitor Check-in during show. If you have a shift change and need to hand off the exhibitor badge to the next person working at your booth, please make arrangements.
DEMOGRAPHIC
- Median Income: $61,000
- Education: 88% have college degrees
- Occupation: 70% professional/managerial
- Median Age: 25 – 55
- Female shoppers: 70%
- 70% shop in natural food stores and buy natural foods
- 74% buy vitamins
- 65% expressed interest in personal growth
- 60% use herbal products
- 51% buy natural body care products
- 38% buy natural cosmetics
- 25% own a juicer or food processor
PLEASE READ ALL THE INFORMATION ON THIS PAGE BEFORE FILLING OUT THE ON-LINE APPLICATION
- EXPO DATES: May 9-11, 2025
- EXPO TIMES: Friday: 2pm-9pm, Saturday: 10am-8pm, Sunday: 11am-7pm
- SET UP TIMES: Thursday: 12pm-7:30pm and Friday: 8am-2pm
- BREAK DOWN TIME: Sunday: 7pm-midnight
- LOCATION OF EXPO: San Rafael Center, 10 Avenue of the Flags, San Rafael, Ca.
- BOOTH FEES:
- Corner Booth = $2000
- Aisle Booth = $1,600
- Table Booth = $1,200 No pipe and drape
- Tents = $1000
PAYMENT ARRANGEMENTS
- A non-refundable deposit of 50% of total cost of booth is required within 10 days of reservation. The remainder can be paid in payments but ALL BOOTH FEES ARE DUE IN FULL By April 7th.
- We accept Visa, MC, Discover, or Amex. We also take checks or cash.
- IMPORTANT NOTE: Credit cards on file will automatically be charged the booth balance on April 7th, unless prior arrangements are made.
CANCELLATION POLICY
In the event of an Exhibitor cancellation at least 30 days prior to the opening day of the Expo, any monies paid over and above the 50% deposit amount before discount will be credited toward future Expos. In the event of an Exhibitor cancellation less than 30 days prior to the opening day of the Expo, all monies paid will be forfeited.
RULES & REGULATIONS
Each booth comes with the following: 10’x8’ (except where noted on floor plan) 8’ tall, pipe and drape at the back & 3’ tall along the 2 sides, a 6’ draped table, 2 chairs, 500 watts of power, a booth listing in the guide and on our website.
- Deposits & Cancellations: All Exhibitors must pay a non-refundable deposit of at least 50% of the total rental charge within 10 days of placing a reservation in order to maintain a booth reservation. In the event of an Exhibitor cancellation at least 30 days prior to the opening day of the Expo, any monies paid over and above the 50% deposit amount before discount will be credited toward future Expos. Exhibitor setup will not be permitted unless Sponsor has received signed contract(s) and all fees are paid. In the event of an Exhibitor cancellation less than 30 days prior to the opening day of the Expo, all monies paid will be forfeited. Booth Payments, including mailed checks, are due in full and must be received by April 7th. Credit cards on file will automatically be charged the booth balance after April 7, 2025, unless prior arrangements are made.
- Program Guide Display Ad, Display ads, and Website Expanded Booth Description, must be Paid in Full at time of booking.
- Agreement Terms: If payment is not made by the Exhibitor as per this agreement, New Living Expo may cancel this agreement and release said exhibit space without notice of refund. By acceptance of this agreement, the Exhibitor expressly releases New Living Expo from any and all liability for damage, injury, or loss to any person or goods which may arise from the rental and occupation of booth space. Signature acknowledges acceptance of terms located on this page and the next.
- Set up times/breakdown times: Thursday, from May 8th from 12-7:30pm and Friday, May 9 from 9pm-2pm. The show opens to the public at 2pm on Friday. At that time, all booths must be ready. Breakdown will begin at 7pm on Sunday, May 11, and continue until 10:30pm. Exhibitors who have not broken down by 11pm will be charged $500 per hour. 2025 exhibit hours at the San Rafael Center are as follows: on Friday, May 9, 2-9pm; Saturday, May 10, 10-8pm; Sunday, May 11, 11-7pm.
- Product/Service Eligibility: Sponsor reserves the right to determine the eligibility of any product, company and/or service in the booth area. It is the responsibility of the Exhibitor to inform the Expo of any product, service or claim which does not comply with the regulations of the FDA or any other State or Federal regulatory agency and/or which is considered experimental. Exhibitor is strictly prohibited from having or selling on-site any substance or product considered being illegal. Consequences for any such action will be solely born by the Exhibitor and may be cause for expulsion.
- Reservation Form & Info Kit: All products and services to be sold, offered or referred to during the New Living Expo must be included on the reservation form. No sublet or split booth space shall be permitted without prior written agreement with Sponsor. A detailed information kit will be emailed to each Exhibitor. This kit will contain information on additional electrical- 500 Watts included, drayage, shipping, and extra tables, chairs, extra badges.
- Booth Contents & Badges Policy: Sponsor will provide a 10’x8’ (except where noted on map) booth, a 6’ or 8′ undraped table, two chairs, Free power 500 Watts, and four (4) exhibitor badges for booth employees. Additional badges are FREE this year. Ask us for a code for unlimited passes.
- No exchanging at Exhibitor Check-in during show, Pick up badges at show. Aisles and Exits, as designated on approval show plans, shall be kept clean, clear, and free of obstacles. Booth construction shall be substantial and fixed in position in specified areas for the duration of the show. Easels, signs, etc., shall not be placed beyond the booth area into the aisles or lobby areas or on ceiling or columns, etc. Interior furnishings and materials shall not be located so as to obstruct or block exit ways, fire and safety devices or equipment. Working height restrictions within the hall are 8 feet. Distribution of samples and literature is strictly limited to the confines of the Exhibitor’s booth. Also, voice and/or music amplification must be kept to a sufficiently low volume so as not to disturb other exhibitors or attendees
- Booth Décor: No painting of signs, displays or other objects is permitted in the building. No adhesive-backed (stick-on) decals or similar items, excluding nametags, may be used in the building. Leave booth clean upon move-out or a charge will apply. Bring your own Carpeting. Carpeting in not available to rent.
- Security & Insurance: Although Sponsor will provide basic security at the San Rafael Center, insurance is the responsibility of the Exhibitor and is recommended. Sponsor is not responsible for replacement of lost or stolen goods. Exhibitors are responsible for obtaining their own general liability insurance for the show dates, including move-in and move-out. Exhibitors will indemnity Sponsor and the San Rafael Center for claims/suits arising between Exhibitors and attendees regarding booth rental.
- Property Damage: Exhibitors are financially responsible for any damage caused to booths, decorations, or to any San Rafael Center property. Do not nail, screw, staple, pin, tack, tape, etc., any materials directly to the fabric.
- Fire Safety: All federal, state and city regulations pertaining to fire and safety must be adhered to (i.e., all fabrics used in booth construction/decoration must be flame retardant). The following types of materials are considered acceptable for booth construction and decoration: wood, noncombustible materials as defined by San Rafael Fire Codes, “any material which will not ignite or actively support combustion in a surrounding temperature of 1,200 degrees Fahrenheit during an exposure of five minutes.” Flame retardant treated materials and decorations: The following exhibits will require special approval, fire permits and/or fire extinguisher in booth: exhibits with canopies, umbrellas, or other horizontal extension that impedes sprinkler systems, and all exhibits having an open flame. Any exhibit employing flammable liquid, compressed combustible gas or highly combustible or explosive material is prohibited!
- Resale Licenses: Exhibitors are responsible for meeting all city/state resale-licensing requirements. Exhibitors must comply with all San Rafael Center house rules.
- Sampling: Any Exhibitor giving away or sampling food in his/her booth is responsible for Health Department permits, rules, regulations, etc. Samplers of any food or powder that you want attendees to sample call our expo office for forms. Sampling permits are due April 7th with fees made payable to Sponsor and not to the health department.
- Smoking & Alcoholic Beverages: In order to comply with the smoking ordinance of the Department of Public Health, smoking is not permitted in the San Rafael Center. By law, individuals are not allowed to bring alcoholic beverages, which were purchased off premises, onto the San Rafael Center property.
- Electricity: Any electrical wiring which might come into contact with the partitions must be inspected and have adequate insulation to prevent electrical shock. Additionally, all cords must be 3 pronged grounded and must be UL approved. Free up to 500 Watts, and we will send order forms for extra power to you in April.
- No Helium balloons are allowed in the San Rafael Center, unless you pay a $300 deposit, so if one flies away to the ceiling you lose the deposit.
- No animals or pets are permitted in the building without prior approval with the exception of documented service animals
- Exhibitors agree to conduct themselves in a respectful, cooperative manner appropriate to the integrity of the attendees, fellow exhibitors, and show management staff.
- In the event that any outside cause, such as war, fire, weather, any Act of God, etc. prevents the Expo, the Management reserves the right to retain Exhibitor payments for expense compensation
- Failure to comply with these rules and regulations may result in fines levied by Sponsor, San Rafael Center or Government agencies. Sponsor and San Rafael Center retain their right to close any exhibit that fails to cooperate with these policies.
- Any questions or issues that are not covered in this contract shall be subject solely to the decisions of the Sponsor.